Georgetown Univerisity Business Analyst, Finance & Operations – School for Continuing Studies in Washington, District Of Columbia
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Business Analyst, Finance & Operations – School for Continuing Studies
The Business Analyst works with two other positions to manage the financial operations in the School of Continuing Studies to ensure that all financial transactions flowing through the SCS shared service center is in compliance with promulgated University policies and business processes, and are coded correctly to ensure meaningful financial reporting for senior administrators. S/he provides a broad range of customer service and operational and financial support - for example, requisitions, contracts, purchase orders, employee reimbursements, invoices, vendor payments, monthly ProCard reconciliations, researches issues and answers staff questions, journals to record financial transactions, and SCS’ non-credit accounts receivable. Reporting to the Budget Director, the Business Analyst has duties that include but are not limited to:
GMS Financials Purchasing and Processing
Reviews financial transactions in the Georgetown Management System, ensuring that all data is accurately entered and all chart of account elements are consistently assigned
Prepares and processes expense and travel reimbursements, journal vouchers, payables, petty cash, and receivables.
Reviews supporting documentation for all transactions coming through the work feed to ensure it is attached to the transaction and complete (explains who, what, where, when, why). Communicates directly with departmental administrators and colleagues if supporting documentation is insufficient; follow up as needed to complete the request
Initiates and executes contracts and purchase orders in compliance with University policies and purchasing guidelines
Ensures transactions keyed in GMS complete as expected in a timely manner
Corresponds with the Purchasing/Contracts/Accounts Payable and suppliers as needed
Serves as liaison between suppliers and Accounts Payable regarding payment issues
Maintain files of payments and receipts
Ensures receipt of goods and resolves variances between orders and products received.
Escalates critical issues as necessary.
Participates in training for assigned GMS roles, in addition to the Department Administrator role.
Grants Manager in GMS Financials
Reviews all grant transactions to ensure that they are in compliance with the sponsor’s requirements in addition to University policies and procedures
Reviews and approves salary distributions to grants to ensure that they reasonably reflect employees’ level of effort on the project (effort certification)
Reviews fringe benefits calculations on grants to ensure that it is correct
Participates in mandatory training for GMS Grants Manager
Monthly/Year End Closing, Projections, Reconciliation and Budget Development
Tracks ProCard reconciliation for assigned areas
Reviews approximately ProCard reconciliations for completeness, correct work tags, and adherence to ProCard policies and procedures
Develops system to record monthly reconciliations for all ProCard holders and record as statements are reconciled and submitted
Maintains ProCard reconciliation filing system
Reconciles cost centers assigned, and assists in tracking and assisting assigned areas with their reconciliations in accordance with University policy and procedure
Assists GMS financial reporters with questions related to budget to actual reconciliations, analyzing, and researching transactions as needed.
Identifies and analyzes issues, proposes solutions, and implements those solutions in conjunction with the rest of the Finance Team.
Develops tools to assist assigned areas
Completes monthly closing activities
Works with areas to process accruals at year end
Works with areas to assist in preparing the budget for the following fiscal year: works with assigned areas to provide realistic, year-end projections, and analyzes financial transactions and prepare journals to record financial transactions or correct errors.
Non-Credit System Cash, Accounts Receivable, and Student Accounts
Uses SCS’ non-credit system (Destiny One), the TouchNet and CyberSource payment gateway systems, PNC bank on-line reporting system, and GMS reports.
Reconciles the SCS bank account, working closely with General Accounting as required.
Provides Financial Assistant with information necessary to ensure accuracy of the accounts receivable balance and individual student accounts.
Prepares required journals to record cash receipts.
Attends GMS training sessions on preparing journals.
Generates regularly scheduled financial reports and create ad hoc reports as required.
Attends GMS training sessions on reporting.
3 to 5 years of experience in an accounting or financial management environment – preference for Experience in higher education financial administration
Proficiency in Microsoft Office suite, with a mastery of Excel (for example, VLOOKUP’s, pivot tables) and experience and/or familiarity with managing large volumes of data
Excellent interpersonal and verbal and written communication skills.
Service-oriented, professional demeanor and a team orientation (avoid “it’s not my job”)
Poise, diplomacy, and confidence to handle all situations, especially those of a confidential nature and in interactions with senior University administrators
Ability able to work well under pressure and have a sense of collegiality
Skilled and successful at prioritizing work and multitasking to meet deadlines
Strong time management skills
Detail orientation and ability to think outside the box to solve issues creatively
Contracting and/or procureent experience
GMS (Workday) experience
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