Catholic Community Services Operations Coordinator - King County Admin in Seattle, Washington


Catholic Community Services is a successful and growing non-profit agency with an entrepreneurial and dynamic culture of helping those most in need throughout King County. Guided by core values of compassion, diversity, excellence, justice and stewardship, the Operations Assistant is a key part of the operations team’s commitment to social justice.

A successful Operations Coordinator will be a highly organized self-starter. The Operations Coordinator provides administrative and logistical support to the Agency Director and staff team throughout Catholic Community Services/ King County. The successful applicant must be able to work in a fast-paced office with attention to detail, the ability to manage multiple tasks concurrently, and calmly complete delegated tasks. The Operations Coordinator will help create a welcoming environment for individuals working with the Administration Team; this includes great customer service, positive energy, flexibility and strong communication skills.

This is a Full-time position at 37.5 hours per week. This position is eligible for full benefits.



  • Information Line E-mail & Phone:

  • Provide referrals, volunteer coordination, donation coordination, shelter and resource redirection.

  • Donations:

  • Coordinate donation inquiries and forward donation information regarding all non-monetary donations to program managers;

  • Organize Zumiez annual donation, CAP Wildlights, zoo and aquarium tickets;

  • Manage the distribution of items received from Fund development & other internal sources.

  • Forward volunteer interest to programs.

  • Supplies:

  • Responsible for ordering, organizing & expense tracking (Office Depot, Costco, and New Roots) & organizing the administration office supply closet.

  • Event Support:

  • Support for a wide variety of staff events.

  • Responsible for picking-up and dropping off supplies.

  • Staff workplace giving campaigns.

  • Representative at services fairs.

  • Tracking RSVPs.

  • CCS Week Support

  • Support this event in coordination with the CCSWW Fund Development Office and the Agency Director.

  • Front Desk Coverage

  • Provide backup front desk coverage as needed.

  • Provide Excellent Service

  • Program staff, visitors and other community members engage with the Operations Assistant. The Operation’s assistant will provide excellent service to these stakeholders with a focus on finding collaborative solutions to any challenges.*Tasks included in the descriptions are meant to provide examples and not intended to be exhaustive.

SECONDARY DUTIES AND RESPONSIBLITIES- AS NEEDED: This position has a counterpart with whom they will work. Cross-training and providing coverage as needed to one another is an integral part of this job.

  • Contracts:

  • Track the contract review process.

  • Maintain correspondence & other related review process records.

  • Ensure supporting information is obtained and prepared for contract review.

  • Prepare contracts for signature.

  • Prepare and proof letters.

  • Meet weekly with the Director of Homeless Services to review.

  • Bus Tickets:

  • Responsible for record keeping.

  • Log collection from program staff.

  • Grant reporting to funder.

  • Responsible for grant application.

General Responsibilities:

  • Maintain accurate record of hours worked and turn in timesheets and mileage reimbursement on schedule.

  • Attend trainings required of employees and staff and supervisory meetings as scheduled.

  • Contribute to the mission of Catholic Community Services.

  • Contribute to and support a positive, team-oriented work environment.

  • Perform other job-related duties as assigned.

JOB CONDITIONS:This position requires the employee to work in an office environment where there may be interruptions and a moderate amount of noise from telephones and conversations among employees. Extensive use of computers and related office equipment is typical of this position.



  • Demonstrated ability to manage several diverse tasks at the same time and meet deadlines.

  • Good English composition and proofreading skills.

  • Excellent word processing skills and solid experience working with Windows, particularly Outlook. Excel and Word programs including drafting and formatting professional spreadsheets and documents. Knowledge of Microsoft Visio is a plus. Ability to learn new computer skills as needed.

  • Ability to track a simple budget.

  • Ability to manage confidential information.

  • Ability and willingness to work a flexible schedule as needed.

  • Support and uphold the mission, beliefs and values of Catholic Community Services and Catholic Housing Services.

  • Willingness to learn and work within an environment.

  • Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations.

  • Criminal history background checks are required prior to employment


  • Bachelor's degree.

  • Knowledge of services for homeless individuals, low-income housing projects, and resources for low-income people in Seattle.

Job ID 2017-2566

of Openings 1

Job Locations US-WA-Seattle

Posted Date 8/10/2017

Category Administrative/Clerical

Min USD $16.23/Hr.