University of Wisconsin-Milwaukee OFFICE OPERATIONS ASSOCIATE in Milwaukee, Wisconsin

Introduction (Description of School/College/Dept/Program)

The University of Wisconsin-Milwaukee is a doctoral research-extensive university in the 26-campus University of Wisconsin System, all broadly governed by the State’s Board of Regents. It was founded on the belief that if Milwaukee were to be a great city, it would need a great, urban public university. The themes of educating students, excelling in research, and serving its urban community are echoed in all University activities. The University offers more than 180 degree programs, serving 26,000+ students. The 104-acre main campus is located in a residential neighborhood near the shores of Lake Michigan, just minutes from downtown Milwaukee. The Division of Finance and Administrative Affairs (FAA) delivers essential business services that provide a foundation for UWM’s student success, research excellence, community engagement, climate and culture, and visibility and image. The departments within Finance and Administrative Affairs provide a wide array of services to steward and facilitate the management of the university’s primary resources: human capital, finances, facilities, and information technology. FAA staff perform the accounting functions, plan for building construction and remodeling, provide technology infrastructure and enterprise IT services and resources, maintain healthy and safe research environments, provide security and protective services, clean and maintain the campus buildings and grounds, ensure fiscal integrity of campus financial operations, and provide legal advice and representation. Consistent with UWM’s guiding values, we strive in all we do to model and promote innovations and collaboration, integrity and responsibility, positive transformation of individuals, transparent and inclusive decisions, a caring community, stewardship of resources, diversity in all it definitions, and pride in our vital role. For more information about UWM, visit us at http://uwm.edu/about/. For more info about FAA, visit us at www4.uwm.edu/faa

Job Summary

The Office Operations Associate performs a variety of clerical, reception and office support functions for Environmental Services. This position will assist in coordinating recruitments and processing of human resources transactions for University Staff. Additionally, this position maintains employee records and computer databases and coordinates the performance evaluation program for the department. This position is also responsible for maintaining departmental supplies and equipment.

This position is part-time (60%).

Minimum Qualifications

  • Minimum of 2 years of paraprofessional office work experience.

  • Customer service experience.

  • Evidence of experience with database, spreadsheet and word processing software. (i.e., Word, Excel)

  • Evidence of experience with office management practices and procedures, including filing and record keeping methods.

  • Evidence of the ability to handle sensitive issues and maintain confidentiality at all times.

Preferred Qualifications

  • Evidence of knowledge of organizational and time management techniques and the ability to handle a variety of tasks with numerous interruptions and strict deadlines.

  • Evidence of effective organizational skills.

  • Evidence of possessing the knowledge of federal, state and university policies and procedures related to staff benefits, recruitment, compensation, etc.

  • Evidence of the ability to plan, prioritize and organize various and complex tasks.

Application Instructions

Applicants are highly encouraged to utilize the cover letter to thoroughly address your experience (including dates of employment) or applicable coursework as it relates specifically to the minimum and preferred qualifications listed above. In instances where the Screening Committee is unable to ascertain from the candidates’ application materials whether he/she meets any of the qualifications, they will be evaluated as not meeting such qualifications. In your application, please include a professional resume, and the names and contact information for three professional references.

Application Notes

For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices

AA/EO Statement UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials UWM is a State agency and subject to Wisconsin's Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC Policy Employment will require a criminal background check.

Annual Security and Fire Safety Report (Clery Act) For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Office of Student Life, Mellencamp Hall 118 at (414) 229-4632 for a paper copy.

Official Job Title: OFFICE OPERATIONS ASSOCIATE

Position Number: 02162742

Division: B02 Finance and Administrative Affairs

Department: B0260 FACILITY SERVICES

Position Type: University Staff

Appointment Type: Ongoing/Probationary

FLSA Status: Nonexempt

Percent: 60%

Posting Type: University Staff

Application Deadline: 09/28/2017

Continuous (Open Until Filled?): No

Position Contact Name: Soi Oh

Contact Phone: (414) 229-4756

Contact Email: oh6@uwm.edu