GREATER MADISON CVB Human Resources and Operations Assistant in MADISON, Wisconsin

JOB REQUIREMENTS: The Human Resources and Operations Assistant will participate in providing and supporting the human resources and operations needs of the Greater Madison Convention & Visitors Bureau, and the Madison Area Sports Commission. Overview of Responsibilities* Administer the recruitment process to include the following: Assist hiring manager with job description creation or revision, as necessary Post positions with required and requested hiring resources Place recruiting ads, if necessary Review applicant materials and follow up as necessary Maintain AA applicant log and recruitment files Conduct phone screens and recommend applicants to consider for interview Schedule and participate in interviews as appropriate Conduct reference checks and employment verifications Coordinate and schedule new hire orientations, and participate in the orientation process Prepare and process employee paperwork, including new hire and termination checklists Maintain personnel files in compliance with applicable legal requirements COBRA administration, to include initial notification, updates as needed, and termination packets Benefits administration, to include employee enrollment and changes Coordinate the annual performance review process Assist with organizational training and development efforts Serve as the primary administrator for Halogen (performance management system) and Purely HR (time off tracking), and serve as primary backup for the phone system (Managed IP) Provide general administrative support such as creating documents, spreadsheets and presentations; and planning, scheduling and coordinating meetings. Order office and operational supplies Work with facility vendors and service providers to insure the office is maintained and functions efficiently (i.e. janitorial service, shredding, supplies, carpet cleaning, etc.) Schedule and book travel plans for the organization (hotel, registrations, air fare, etc) and work with department managers to ensure travel expenses are properly coded Complete other duties and projects as requested * The above is intended to describe the general content of and major responsibilities for performance of the position. It is not intended to be an exhaustive statement of job duties or requirements. ***** OTHER EXPERIENCE AND QUALIFICATIONS: Previous HR experience with working knowledge of HR practices, basic employment law, and benefits administration Proficiency in computer based systems (Word, Excel, Outlook) Strong organizational and time management skills Proactive, anticipatory work style Commitment to quality and accuracy, to include excellent attention to detail Competencies / Work Style To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position. Initiative - demonstrates initiative as a self-starter who observes plans ahead, uncovers solutions and makes recommendations and suggestions for improvements. Problem Solving - identifies and resolves problems in a timely manner by gathering and analyzing information skillfully. Interpersonal Skills - maintains strict confidentiality; remains open to others' ideas; exhibits willingness to try new things; and establishes and maintains effective working relationships. Planning/Organizing - prioritizes and plans work activities; uses time efficiently; and develops realistic action plans. Dependability - is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. ***** APPLICATION INSTRUCTIONS: Mail a Rsum: To apply for any of our jobs, you must submit a cover letter and resume to be considered. Again, both documents must be submitted. GMCVB Recruitment 22 East Mifflin Street, Suite 200 Madison, WI 53703 608-255-2537 resumes@visitmadison.com E-Ma l a Rsum: resumes@visitmadison.com Apply Online: http://www.visitmadison.com/about/employment/jobs/ Other: To apply for any of our jobs, you must submit both a cover letter and resume to be considered. If both documents are not submitted, you will not be considered.