Management Sciences for Health Country Operations Management Unit(COMU) Manager in Luanda, Angola
The Country Operations Management Unit (COMU) Manager oversees all operational and administrative services for the portfolio of MSH projects in Angola and is responsible for the financial and operational performance.
Lead MSH’s operations systems for audit preparedness in compliance with MSH’s Country Operations Management Unit Policy, through consistent and comprehensive risk analysis, establishment and management of internal controls, and audit follow-up as necessary
Establish country protocols for management in Country Operations or any of the functions noted in this document as necessary.
Monitor compliance with explicit registration requirements of the host government and its ministries, as applicable
Maintain legal reporting and approval requirements in regard to host country Government legal frameworks
In coordination with the Operations Support Team in the US, provide information to MSH for the effective maintenance of general records.
Lead on the execution of the Country Security Plan (including Evacuation Plan, Fire Plan)
As the Security Focal Point, implement all the security tools in place in collaboration with the Country Lead and provide a regular update of information on security risks and the office security level that can affect the employees and office security and facilities
Disseminate to staff the security plan and its appendices, as well as leading the practice and implementation of the communication tree
Monitor the need for and use of local insurance and local legal services
Finance and Accounting
Oversee in normal business and back up, in case of absence, the key functions of the Accountant, to allow continuity of operations of the office in preparing and submitting country office expense reports, paying, claiming and withholding local taxes, gaining relevant tax exemptions, operating bank accounts, etc.
Work with Country Project Director (CPD)/Country Leadership Team (CLT) in preparing and managing annual project budget and pipeline
Coordinate and prioritize support to projects, manage expectations with project directors so that all projects are served on a timely and high quality manner
Coordinate and manage execution of internal/external financial, operations and program reviews or audits (including monitoring cost allowability), and ensure preparedness for and timely follow up to reviews or audits conclusions and recommendations
Act as financial signatory for purchase orders, fiduciary signatory as necessary, as well as budget signatory for COMU budget costs
Establish local payroll for hiring and payment of personnel, including all applicable payments and deductions required by local labor law,
Human Resources Management
Manage HR administration which includes maintenance of employee records, compensation in collaboration with the Country Lead and OST Human Resources Partner, job grade classification, benefits enrollments and administration, etc.
Provide basic project administrative orientation on procedures, resources, and key staff to new employees based on the Angola Human Resources Manual. Also inform all new staff and team members of updates or important changes relating to MSH organizational changes and perform other orientation related activities as needed
Employ staff and consultants in accordance with local labor laws. and visas/work permits for expatriate staff
Procuremenet and Purchasing
- Oversee local procurement and execute approved and policy-compliant purchase orders for local vendors, contractors, and consultants for goods and services received, in accordance with the laws and regulations of Angola, and MSH and donor regulations
Facilities and Office Services
Be responsible for the oversight of Information & Technology Systems
Supervise the management and controls over project office fixed assets, such as furnishings, and computer equipment, as per MSH procedures for property management
Ensure MSH can maintain and manage its lease agreements for the operation of physical office space, assessing the Office Manager’s work in compliance with MSH’s In-Country Facilities Management Policies
- Monitor the MSH Angola vehicle fleet management and vehicle usage
Incountry Travel workshops and Logistics
- Monitor the logistics of workshop, associated travel and event management
7 years’ experience preferably in progressively responsible experience. Experience in international public health is highly preferred.
Thorough knowledge of a variety of concepts, practices, and procedures within the particular learned profession, as well as applicable laws, regulations, and general instructions is required.
Experience in managing programs funded by the U.S. Government, preferably USAID. Experience with USAID work plan budgeting, expenditure monitoring, pipeline analysis, cost sharing and financial reporting.
Extensive knowledge of USAID rules and regulations.
Excellent skills in Microsoft Office and QuickBooks or similar accounting software; advanced reporting skills.
Computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience).
Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.
Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.
Project Director/ Country Lead
Band Level: J
Dept/Unit: GEN (General)
Project/Program: A474 - Angola LINKAGES
Applications Due Date: 2017-05-19
External Company URL: www.msh.org