Medxcel Facilities Management Floating Facilities Operations Manager in Indianapolis, Indiana

The Floating Facilities Operations Manager provides the highest level of on-site leadership to a team that continuously maintains assigned facilities in an efficacious, safe, comfortable, and visually pleasing condition. The Floating Facilities Operations Manager position will work directly for Medxcel Facilities Management at the Central Office Location - Indianapolis, IN. This position holds primary responsibility for assuring that the quality of all Facility Services provided to the assigned Ministry are delivered in the highest quality manner possible. The Floating Facilities Operations Manager: identifies and evaluates opportunities to reduce operating expenses and improve operational performance, analyzes historical and forecasting results to identify trends, and make business recommendations. The Floating Facilities Operations Manager is also responsible for all regulatory and accreditation compliance requirements related to the buildings, systems, and various codes. Dealing with large and small unexpected emergencies is a routine part of this position’s activities.

Facilities Management Support

  • Lead a group of supervisors and skilled technicians, and sometimes outside contractors, in the maintenance and repair of systems typically found in a hospital facility, including HVAC, refrigeration, electrical and electronic, and plumbing; in a manner that assures a high degree of reliability and safety.

  • Maintain the professional public image and aesthetically pleasing appearance of the building(s) themselves.

  • Coordinate maintenance and project work with department heads and medical personnel as required.

  • Maintain records of completed planned and corrective maintenance tasks completed for the purposes of compliance and risk management

  • Manage the purchase of supplies, replacement parts, etc. in a productive and compliant manner.

  • Lead and oversee small construction and renovation projects and solicit / review bids for any subcontract work needed.

  • Interview, select, train, and evaluate supervisory and other skilled department staff

  • Enforce safety and quality standards for the department.

  • Implement and maintain compliance with maintenance related policies and procedures of the company

  • Responsible for any other duty that may be assigned from time to time and any other activities required to maintain the efficacious, safe, comfortable, and visually pleasing use of the ministry’s facility for the purposes of diagnosing and treating patients

  • Use strong quantitative and analytic abilities to integrate and analyze facilities data, including but not limited to CSA, benchmarks, and facilities operational data.

  • Review CSA data with ministry to ensure that saving sectors are accurately defined.

  • Develop custom analysis tools in a variety of programming languages and applications such as Visual Basic, MS Access, and MS Excel

  • Look for trends in reported issues and create long-term solutions –vs. - short term fixes.

  • Identify workflow/system improvements and work with supervisor and operations team to enact change.

  • Identifying and resolve complex problems, including the development of new design experiments, without supervision

Strategic Operations Support and Analysis

  • Use strong quantitative and analytic abilities to integrate and analyze facilities data, including but not limited to CSA, benchmarks, and facilities operational data.

  • Oversee service contracts and periodically evaluate the financial impact of bringing service in-house through training, tools, personnel additions, or changes, etc.

  • Review CSA data with ministry to ensure that saving sectors are accurately defined.

  • Develop custom analysis tools in a variety of programming languages and applications such as Visual Basic, MS Access, and MS Excel

  • Look for trends in reported issues and create long-term solutions –vs. - short term fixes.

  • Identify workflow/system improvements and work with supervisor and operations team to enact change.

  • Identifying and resolve complex problems, including the development of new design experiments, without supervision

Special Projects

  • Implement and/or maintain Medxcel’s standard policies and procedures for accreditation and regulatory compliance.

  • Ultimately responsible for the completion of all compliance-related PM, inspections, tests, and recordkeeping.

  • Join and participate in safety and other relevant committees.

  • Follow policies and procedures of Medxcel’s regulatory and compliance support group.

  • Other duties as assigned

Education and Work Experience

  • Bachelor’s degree in business, engineering, or management (or equivalent experience) required

  • Master’s Degree or MBA preferred

  • Minimum seven (7) years’ experience working in healthcare facilities management

  • Minimum five (5) years’ experience in data analysis (qualitative and quantitative)

  • Certified Healthcare Facility Manager (CHFM) certification preferred

  • Other nationally recognized certification pertaining to Facilities Management acceptable as an alternative to the CHFM

  • Lean or Six Sigma process engineering certification preferred

  • Project management skills including coordination, communication, prioritization, troubleshooting, adherence to budget and completion goals, and recruiting resources

  • Travel – 50% (possible long term stays required)

Knowledge

  • The ability to effectively lead a team of supervisors and technical staff.

  • A working knowledge of hospital mechanical, electrical, and plumbing systems.

  • An understanding of basic financial reports and the ability to perform financial analysis.

  • Must be able to work independently with minimal supervision and can work with an appreciable amount of latitude.

  • Strong planning and project management skills.

  • Must be able to effectively interact and communicate with all levels of management and employees within the company.

  • Must have strong systems/applications and functional systems knowledge. Possess a broad knowledge of business operations (principles, practices and procedures).

  • Must possess excellent problem solving skills

  • Must be able to analyze and interpret scientific and statistical data

  • Must have a working knowledge of Project Management tools and possess knowledge of related disciplines. Including Microsoft Office, Project and statistical concepts.

  • Must be self-motivated, have good interpersonal skills, capable of analyzing and solving complex problems through innovative thought and experience.

ID: 2017-7744