NJ Employer Operations Administrative Assistant - Seasonal in Edison, New Jersey

Operations Administrative Assistant - SeasonalJob ID578928LocationUS-NJ-EdisonPosted Date9/13/2017CompanyAmazon.com.dedc, LLCPosition CategoryAdministrative SupportRecruiting Team.. Job Description*Clear flags in systems and assess attendance point for associates for unexcused absences. *Collect/organize time off request forms for Amazonians from managers and associates. Get approvals from managers for vacation requests as required. *Ensure proper coding of "time paid not work" and "time not paid, not worked" such as Vacation (vacp)/Paid Personal Time (pers)/Voluntary *Time-off (vto)/Lack of Work (low) for Amazon associates. *Make points corrections for staffing agency as directed by Amazon Human Resources (HR) *Make points corrections for Amazon associates as directed by site leaders or Human Resources *Identify, track and reconcile missing: in, out and lunch punches *With manager approval, clear discrepancies associated with Time Off Task flags *Enter punches for orientation time for staffing agency new hires. *Input corrective action documentation into Amazon GAPS system *Research associates counseling history as needed to confirm correct level for next counseling, dates of prior counselings, etc. or provide *summary of performance history for manager to use in making a recommendation for termination. *Submit counselings for both Amazonians and staffing agency associates (including tracking approval and printing for managers to deliver for Amazonians) *Print Amazon attendance counselings sent out by HR and organize with other counselings so managers have one complete set of what they need to deliver *Print/post rates throughout shift for all associates on set schedule *Answer questions for Amazon associates on points/vacp/pers balances as required. Help escalate discrepancies to HR and resolve. *Additional Responsibilities may also include: *Assisting with safety and dock audits and/or type and publish them for managers *Assisting managers run/track production reports, update operations reports as needed, work on projects for creating reports, etc.Basic Qualifications*Administrative experience *Computer skills including Microsoft Office Suite (Excel, PowerPoint, Word)*must be able to work variable shiftsPreferred Qualifications*Experience utilizing a time and attendance system *Experience within a manufacturing or production environment *Ability to multi-task and manage details of different processes efficiently *Strong organizational skills *Excellent oral and written communication skills *Must be able to work independently, seek answers when help is needed and motivated to seek out additional tasks for completion *Must adhere to confidentiality expectations * Ability to quickly pick up new software and tools Amazon is an Equal Opportunity EmployerAmazon is an Equal Opportunity-Affirmative Action Employer Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation