National Endowment for the Humanities Financial Operations Specialist in District of Columbia, District Of Columbia

Job Overview

Job Overview
Summary

About the Agency

NEH is an independent grant-making agency of the government dedicated to supporting research, education, preservation, and public programs in the humanities.

This position is located in the Accounting Office, National Endowment for the Humanities. The Accounting Office is responsible for processing administrative and program payments, providing external and internal reports, and maintaining the integrity of the accounting records for NEH.

Duties

The accounting operation at NEH involves over seventy related programs. Each NEH program uses a multi-segmented accounting classification code that requires the incumbent, when processing payments, to have an extensive knowledge of respective requirements mandated by the Office of Management and Budget (OMB) and the Department of the Treasury.

The incumbent will perform the following:

  • Processes NEH vendor, panelist, grantee, and federal agencies invoices, and other fiscal items for payments on a daily basis. This payment function includes one or more of the following types of payments: domestic and foreign civilian travel vouchers, travel and purchase credit card transactions, single-funded and multi-funded grants, contracts, utilities, Intra-governmental Payment and Collection system (IPAC) and other miscellaneous payments. Resolves, as necessary, payment bulk file data formatting issues resulting from missing or erroneous information contained in the agency financial system. Ensures that expenditures are within amounts authorized and obligated.
  • Performs grant close-out functions including reconciliations, financial status reports, and coordinates any deobligations. Prepares accounts receivable transactions for grantees that received amounts paid in excess of allowed amounts.
  • Reconciles and interprets complex data and data elements from Oracle system screens, printouts, or manual reports to source records (electronic and/or paper copy) and makes complex adjustments to accounts payable accounting transactions as determined necessary.
  • Contacts vendors, grantees, and in some cases, coordinates with division offices to obtain accounting information necessary to process payments.
  • Serves as liaison to other offices and service contractors, officials in other government agencies, organizations and institutions regarding financial and budget management to ensure payments are processed in a timely manner.
  • Analyzes payment records in order to address manager and staff questions regarding a variety of program, contract, and grant financial transactions.
  • Assists other senior accounting staff in identifying and resolving accounting transaction issues.
  • Provides technical guidance on travel regulations and regulatory reporting requirements to ensure compliance.
  • Performs other duties as assigned.
Travel Required
  • Not Required
Relocation Authorized
  • No

Job Requirements

Job Requirements
Key Requirements
  • U.S. Citizen
  • Relevant experience and/or education
  • Favorable background investigation
  • Males born after 12/31/1959 must be registered with the Selective Service
  • May be required to successfully complete a probationary period
Qualifications

At the GS-09 level Qualified candidates must possess:

One year of full-time specialized work experience equivalent in difficulty and complexity to the GS-07 federal grade level. Specialized experience is defined as experience which has equipped you with the knowledge, skills, and abilities to successfully perform the duties of the position, for example: Reviewing grantee submitted documents, to include grant payment requests and financial reports or other vendor invoices and documents and providing guidance to grantees or payees on proper preparation of required forms; performing grant or purchase order closeout functions to include reconciling and reviewing financial status reports, and coordinating final transactions deobligations; processing vendor invoices; employee reimbursements; panelist and grant payments; reviewing approved payments to verify arithmetic and compliance with travel regulations and agency specific policies; reconciling credit card statements; reviewing and reconciling various transactions involving multiple accounting lines; using federal reporting systems (e.g. IPAC, OTCnet) and Oracle financial system software applications; and identifying, analyzing, and resolving Treasury payment file errors.

As part of the online application process you will need to respond to a series of questions designed to assess your possession of the following knowledge, skills, abilities, and/or competencies:

  • Accounting Operations
  • Budget Administration
  • Financial Systems
  • Oral Communication
  • Problem Solving
  • Writing
Security Clearance

Not Applicable

Additional Information

Additional Information
What To Expect Next

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and/or referral to the hiring official. If you are selected for an interview you will be contacted by the selecting official.

BENEFITS

Review our benefits

Other Information
  1. If you are an eligible Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.

  2. If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must attach an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.

  3. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

  4. You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; certain Vietnam era and disabled veterans; returned volunteers from the Peace Corps or Vista, etc. Please indicate the type of special appointment you are seeking, if any, on your application and follow all other instructions for applying shown in this announcement.

  5. All qualification requirements must be met by the closing date of this announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review in our office, in other Federal agency personnel offices, and on OPM's web site at http://www.opm.gov/qualifications.

  6. This position may require completion of a 1-year probationary period.

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/472465200. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Salary Range: $54,972.00 to $71,467.00 / Per Year

Series & Grade: GS-0501-9/9

Supervisory Status: No

Who May Apply: United States Citizens

Control Number: 472465200

Job Announcement Number: 17-10019844-DE-JV