Johns Hopkins University Director Financial Operations in Baltimore, Maryland

Range: LF

Level: 4

Salary: $89,858-$140,000

Status: Full Time

School: University Administration

Location: JH at Keswick

Location City: Baltimore

Location State: MD

Resume Required for Application: Yes

Area of Interest: Finance

General Description

The Director of Financial Operations is responsible for financial management and planning for a group of service departments within Johns Hopkins Facilities and Real Estate (JHFRE), including Homewood Plant Operations, Design and Construction, Planning and Architecture, Real Estate and Transportation Services.

General Summary

The Director reports to the Vice President of Johns Hopkins Facilities and Real Estate and is a key member of the JHFRE Senior Management Team responsible for providing overall leadership and direction for operating budgets, financial reporting and accounting. The Director is responsible for the management of financial activities of JHFRE including financial policy and procedure development, financial strategic planning, and financial management. The Director works closely with the UA Business Office, University Budget Office and the Controller’s General Accounting staff to provide financial projections, budget variance reports and the annual fiscal year end close. Responsible for implementing financial strategies to improve business processes with an eye toward simplification, transparency, and efficiency.

Primary Duties and Responsibilities

  • Oversee budgets and financial reporting for JHFRE, in close coordination with the UA Business Office. This includes the $73 million annual operating budget and five-year plan, quarterly and monthly projections, and annual fiscal year close.

  • Establish performance metrics and financial metrics across functional groups. Report revenues, expenses, reserves against monthly and YTD budgets. Analyze variances, trends, and potential shortfalls. Create monthly dashboards.

  • Develop and maintain monthly reporting to accommodate distinct requirements of stakeholders (VP, Directors, UA Business Office, department managers and supervisors).

  • Develop forecasts and funding models to realistically reflect risks and opportunities, in close coordination with the UA Business Office. Analyze potential for budget impact, provide alternative solutions, and resolve problems.

  • Evaluate and enhance cost allocation and human resources practices to achieve equity, efficiency, transparency, and continuous improvement as well as to fund strategic goals and priorities.

  • Maintain clear business rules for reserves and carry forward balances. Map all disbursements, revenues, allocations, and reserves.

  • Ensure department managers and supervisors adhere to all applicable policies, practices and procedures across all JHFRE units.

  • Supervise a team of three staff members that provide fiscal support to approximately 320 staff within JHFRE

  • Manage cash and debt funded maintenance capital project budgets, verify project funding, monitor and reconcile project activity.

  • Summarize recommended annual merit increases to ensure compliance with annual merit increase pool for JHFRE departments for senior leadership approval. In conjunction with HR compensation, ensure any new positions or filling of vacant positions are properly reviewed for budgetary impact and equitability.

  • Assist the unit Directors in translating business plans into financial and administrative plans for their individual units. Monitor plans and changes to assess fiscal implications throughout the fiscal year.

  • Provide unit Directors with instructions and answers questions relating to University policies and procedures. Serves as financial liaison between JHFRE and the academic Divisions, often in coordination with the UA Business Office.

  • Work with the operating units to develop charge and allocation formulas based on services provided with unit manager input; budgets service credits from external/internal sources.

  • Keep abreast of laws and regulations in the professional field to maintain up-to-date compliance with financial controls.

  • Ensure compliance with all relevant University and/or agency regulations and restrictions.

*Note: *This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

Qualifications

Bachelor’s degree in accounting, business, finance, or a related field is required. Master’s degree in business or a related field is preferred. Ten years of progressively responsible financial and business operations experience, preferably in a large complex organization. Minimum of three years of supervisory experience.

Knowledge, Skills and Abilities

  • Proven leader, manager and mentor with demonstrated successful change management skills.

  • Build and sustain positive and collaborative working relationships with a wide range of constituents.

  • Strategic thinker with proven planning skills.

  • An effective communicator able to exchange routine and non-routine information to staff, vendors, and internal and external clients using tact and persuasion as appropriate requiring good oral and written communication skills.

  • Advanced knowledge in the use of financial software applications, databases, and spreadsheets.

  • Broad knowledge of financial planning and budgeting, superb analytic skills.

  • Expert skill level in all Microsoft Office applications. Advanced knowledge of financial software applications and spreadsheets. Proficiency with SAP preferred.

  • Ability to work independently as well as part of a team in a high volume environment.

  • Provide leadership that brings innovative and creative solutions for financial issues.

  • Strong organizational skills, a flexible work style and ability to manage multiple challenging projects simultaneously in a fast-paced work environment.

Physical Requirements

  • Must be able to remain in a stationary position for extended periods of time;

  • Ability to operate a computer and/or other office equipment on a frequent basis;

  • Must frequently communicate with others;

  • Must be able to exchange accurate information in these situations;

  • Ability to move about